If you’re an experienced Mac use then you likely have a file organization system in place which works for you. For me it’s the Documents folder (which is easily transferred and synchronized from iMac to MacBook while on the go) which has modestly organized hierarchy.
When it comes to finding files I have a trick to share. Or, rather, a Trickster which tracks your most recently used files or documents so you don’t have to hunt for them wherever they’re stored.
One click to the Menubar brings you to a pop down window of recent files and options to find other files.
Trickster manages to track your most used and recently used files, and keeps them easily accessible from the Menubar. But it also works for files you download. It tracks those, too, again, so you won’t have to hunt around on the Mac to find them.
Each file can be opened by the file’s app, or you can show the file within the Finder’s folder hierarchy. Favorite folders of files can also be placed in a handy pop out sidebar window. If you have many hundreds or thousands of files, Trickster lets you search with filters to get just what you’re after.
The advantage here is speed. There’s no more need to hunt or look for files you know you just had open. Apple has a minimalist feature built-in to OS X called Open Recent… files but it’s limited in number, and often you have to switch to the app to find the file.
Trickster is much easier, mostly set it up and forgetaboutit, and saves plenty of time on a daily basis.